§ 10A-106. Determinations.

Each determination or decision on any matter required by the provisions of this Subtitle to be in writing shall be based upon written findings of the officer making the determination or decision, and shall be retained in the official contract file. Every bidder or offeror shall be given written notice of the procurement award decision from the responsible Procurement Officer or the Purchasing Agent for every procurement awarded pursuant to Sections 10A-112, 10A-113, 10A-115 of this Subtitle within seven (7) calendar days after the procurement award is made.

(a)

Every unsuccessful bidder or offeror, upon written request to the Purchasing Agent or the responsible Procurement Officer, is entitled to a mandatory post-award debriefing for a procurement awarded pursuant to Section 10A-112 or 10A-113 of this Subtitle. The responsible Procurement Officer or the Purchasing Agent shall make a good faith effort to schedule such a debriefing within forty-five (45) calendar days after receipt of the written request for debriefing, provided that the responsible Procurement Officer or the Purchasing Agent may schedule the debriefing beyond forty-five (45) calendar days of the request where the responsible Procurement Officer or the Purchasing Agent makes a good faith effort to accommodate a large number of concurrent requests.

(b)

All notices of award decisions for procurements subject to Sections 10A-112 or 10A-113 of this Subtitle shall contain a notice informing bidders or offerors of the right to a debriefing in accordance with the time constraints of this Section.

The Purchasing Agent may adopt regulations, subject to approval of such regulations by resolution of the County Council, to further implement this Section. The Purchasing Agent may also require vendors to register with the County's enterprise resource planning (ERP) system to facilitate compliance reporting and general data management.

(CB-1-1992; CB-74-2016)