§ 16-197. Statute of limitations on certain disciplinary records.

(a)

Temporary Records. For purposes of Section 16-216, the following records or documents relating to authorized disciplinary actions which may have been taken against an employee shall be considered to be temporary records or documents, and shall be maintained in the employee's official personnel file and/or in any departmental personnel file only for a period of three (3) calendar years and then removed therefrom and disposed of consistent with the applicable provisions of State law:

(1)

Any written reprimand and any written employee response in relation thereto;

(2)

Any record of an employee's suspension for any period not in excess of ten (10) working days;

(3)

Any record of an employee's forfeiture of accrued annual leave as a disciplinary action in any amount not in excess of ten (10) accrued leave days; and,

(4)

Any record of fines imposed as a disciplinary action.

(b)

Permanent Records. For purposes of Section 16-216, the following records or documents relating to authorized disciplinary actions which may have been taken against an employee shall be considered to be permanent records and shall be retained in the employee's official personnel file and/or in any departmental personnel file in accordance with the provisions of Sections 16-216 and 16-217:

(1)

Any record of an employee's suspension for any period in excess of ten (10) working days;

(2)

Any record of any employee's forfeiture of accrued annual leave as a disciplinary action in any amount in excess of ten (10) working days;

(3)

Any record of an employee's demotion or reduction in step rate; and,

(4)

Any record of an employee's dismissal.

(CB-1-1976)