§ 16-238. Use of employee's Social Security account number.

(a)

It shall be the policy of the County to protect the privacy of an employee's Social Security account number as contained in official County records and business correspondence. The Directors of the Office of Finance and the Office of Human Resources Management shall ensure such protection in the maintenance of records and conduct of financial and personnel transactions.

(b)

An employee's Social Security account number may only be used for legitimate business purposes in carrying out the duties and responsibilities of County government. Access to records which contain an employee's Social Security account number shall be limited to those employees or agents who are preauthorized in writing by the Directors of the Office of Finance and the Office of Human Resources Management and/or the Director whose job duties necessitate the recording or receiving information in the normal course of business which includes employee Social Security account numbers.

(CB-25-2000; CB-91-2003)