§ 16-162. Establishment and maintenance of eligibility registers.
(a)
Responsibilities. The Director of Human Resources Management shall be responsible for the establishment and maintenance of eligibility registers for the purpose of certifying eligibles therefrom for competitive promotion or appointment, as appropriate, to a vacant position or positions in a given class of work within the classified service. No certification list shall be established by the Director of Human Resources Management for the purpose of competitive promotion or appointment to a vacant position or positions in a given class of work within the classified service unless said list is derived from the eligibility register established to fill vacant positions within a particular class of work.
(b)
Continuous Registers.
(1)
An eligibility register shall be established and maintained by the Director of Human Resources Management in order to fill vacant positions in a particular class of work by competitive promotion or appointment, as appropriate, where the number of positions allocated to said class, in combination with the annual attrition rate of incumbents of positions within said class, upon the determination of the Director of Human Resources Management, require a reasonably continuous supply of eligibles.
(2)
The Director of Human Resources Management may temporarily close any continuous register, as described in subparagraph (b)(1), above, during any period of time when the number of eligibles thereon exceeds the number of existing or projected vacant positions within the class of work for which the register had been established by the Director of Human Resources Management. However, whenever a continuous register has been temporarily closed by the Director of Human Resources Management for a period of twelve (12) months, the Director of Human Resources Management shall, in such event, reopen the register and announce a competitive promotional or recruitment examination, as appropriate, in accordance with the provisions of Section 16-152. On the basis of such promotional or recruitment examination announcement, the Director of Human Resources Management shall conduct the appropriate competitive examination of applicants and shall rate the eligible candidates and notify said eligibles of their ratings and their standing on the register, as provided in Section 16-160.
(3)
After any continuous eligibility register has been initially established by the Director of Human Resources Management, the merger of the names of additional eligibles on said register thereafter shall be governed by the dates for merger as are stated in the applicable promotional or recruitment examination announcement.
(c)
Temporary Registers.
(1)
Where the number of positions allocated to a particular class of work and/or the annual attrition rate of incumbents of positions within said class does not, upon the determination of the Director of Human Resources Management, necessitate the establishment and maintenance of a continuous eligibility register, as described in Subsection (b), above, the Director of Human Resources Management shall establish a temporary eligibility register for the purpose of filling a position or positions within such class of work at the time such position or positions become vacant.
(2)
Upon the competitive promotion or appointment, as appropriate, of an eligible or eligibles to the vacant position or positions within a given class of work for which the temporary eligibility register was established by the Director of Human Resources Management, then, and in such event, the Director of Human Resources Management shall void such eligibility register.
(d)
Order of Names on Promotional Register.
(1)
The Director of Human Resources Management shall arrange the names of all eligibles on any promotion eligibility register, whether continuous or temporary, in descending order with the name or names of the eligible or eligibles assigned the highest rating placed at the top of any such register.
(2)
Where the names of eligibles are arranged on any such promotion eligibility register in accordance with the provisions above, on the basis of nominal ratings, the Director of Human Resources Management shall order the names of all eligibles within the same nominal rating group alphabetically.
(e)
Order of Names on Recruitment Registers. The Director of Human Resources Management shall first arrange the names of all eligibles on any recruitment eligibility register, whether continuous or temporary, in descending order with the name or names of the eligible or eligibles assigned the highest rating placed at the top of any such register. Then, the final order of the names of all eligibles on such register shall be determined in accordance with the following procedures:
(1)
Numerical or Ordinal Ratings. Where the eligibles on any such register have been assigned numerical or ordinal ratings, the range of the ratings on such register shall be divided into three (3) separate subranges, as appropriate, based on the nature of the range of ratings.
(2)
Nominal Ratings. Where the eligibles on any register have been assigned nominal ratings, the Director of Human Resources Management shall arrange the names of all eligibles within each nominal group alphabetically.
(f)
Preference order. The Director of Human Resources Management shall then arrange the names of all eligibles within each such subrange into the following priority categories:
(1)
All disabled veteran eligibles, if any, shall be ordered, by rating, first on the list;
(2)
All nondisabled veteran eligibles, if any, shall be ordered, by rating, second on the list;
(3)
All eligibles, if any, who are "displaced homemakers" shall be ordered, by rating, third on the list;
(4)
All other eligibles, if any, who have certified on their examination applications that they are currently residing within Prince George's County shall be ordered, by rating, fourth on the list; and
(5)
All other eligibles, if any, who have certified on their examination applications that they are not currently residing within Prince George's County shall be ordered, by rating, in the last priority category.
(CB-1-1976; CB-133-1981; CB-123-1984; CB-92-1993; CB-1-1998; CB-22-2000; CB-91-2003)